Undergraduate students wishing to appeal their Satisfactory Academic Progress (SAP) standing must submit a UC Merced SAP Appeal to the OFAS. Appeals are only accepted once, at the end of spring semester. The appeal form is available online and instructions are sent to all students who do not meet the SAP standards. A student may appeal SAP if he/she believes that extenuating circumstances prevented normal academic success or successful completion of the terms of SAP. To appeal, the student must complete the SAP Appeal Application, which allows the student to explain and document their circumstances and develop an Academic Plan in consultation with an academic advisor. If a SAP appeal is approved, the student must abide by the conditions set forth in the appeal and will be monitored at the end of each semester.
If you have experienced extenuating circumstances that prevented you from satisfying the requirements to maintain Satisfactory Academic Progress (SAP), you may appeal that status.
Extenuating circumstances beyond a student's control include but are not limited to:
- Death of an immediate family member (spouse, mother, father, guardian, sister, brother, son or daughter)
- Major medical issue (i.e. requires hospitalization) experienced by the student or an immediate family member of the student (as designated above)
- Domestic violence
- Involuntary call to active military duty
- Other extreme circumstances (case by case basis)
The following circumstances are not considered extenuating and beyond the student's control, but based on personal choices.
- Not knowing the deadline or procedure
- Work conflicts
- Incarceration resulting from a guilty verdict
- Voluntary overtime
- Not needing or wanting a class, not doing well in a class, or having too heavy of a course load
- Wishing to improve your GPA
Submitting an Appeal
A complete SAP Appeal includes of a web appeal listing an explanation and plan for improvement and supporting documentation. Click on the link below and complete the web appeal.
Appeals must be submitted online and include a detailed explanation of how extenuating circumstances beyond your control prevented you from meeting the requirements.
Plan for Improvement
You must explain what has changed and what strategies you will use to allow you to maintain academic progress.
Submit date-specific documentation from a disinterested third party. Documentation should not exceed seven pages.
Documentation includes, but is not limited to:
- Letter from a physician or counselor on letterhead indicating the dates you were under their care
- Copy of a death certificate, obituary or third-party documentation of death
- Accident reports, police records, court records, etc.
- Documentation to support explanation of attempting more than 150% of the required number of credits for your program (for maximum timeframe appeals)
Do not submit original documents, they will not be returned. Make sure all copies are legible.
Letters from family, relatives, and friends are not recommended. If this is the only information that can be provided, you must meet with a Financial Aid Advisor to determine what is acceptable.
Documents must be submitted according to the requirements listed above. Appeals submitted without supporting documentation will be considered 'Incomplete'. You will not have an opportunity to meet in person with the Committee. Therefore, it is important that your appeal includes all necessary information.
Appeal Time Frame
Appeals are reviewed on an ongoing basis and in the order received once all required documentation has been received by the Office of Financial Aid and Scholarships.
Until your appeal is reviewed and approved, you are responsible for any outstanding charges on your UC Merced student account and must adhere to all due dates. If you have any questions about your outstanding charges, please contact Student Business Services at (209) 228-4114 or email at firstname.lastname@example.org.
After your appeal has been reviewed, you will be notified by email of the committee's decision. If you do not have an FAFSA on file for the term in which you are appealing, you must complete it ASAP and add our school code 041271. You may call or visit our campus at Student First Center in Kolligian Library for results. You may also view your status by logging into Financial Aid Satisfactory Academic Progress Appeal.
Students with an approved SAP Appeal will have their financial aid reinstated, will be placed on SAP Monitoring for each term of the current academic year.
- You are required to accept the Terms and Conditions of your appeal. If you do not accept these terms, your aid will not be disbursed.
- Approved appeals are for one term only. If you meet the conditions of your appeal, then your appeal approval will be extended to the next term within the same academic year. Appeals are only reviewed for one academic year at a time unless otherwise noted.
- You will be monitored each term according to your Terms and Conditions of your appeal.
- Some students will be required to schedule an appointment with our office and bring the following items with you: Budgeting Money Worksheet and the Financial Awareness Counseling.
- If your appeal has been denied, your reinstatement for financial aid has been denied.
- You must make other financial arrangements to pay your tuition & fees.
- Alternative funding is available if you plan on continuing at UC Merced.
- Your financial aid will not be reinstated until you are in good academic standing according to Office of Financial Aid and Scholarships SAP Policy. The OFAS evaluates academic standing at the end of the spring semester.
- If you choose to withdraw from UC Merced, you should meet with your academic advisor to discuss your academic options and contact the Office of the Registrar to ensure that you follow all official withdrawal procedures.
In order to maintain your eligibility, you must meet your Terms and Conditions each term. If at any time you are not meeting the conditions of your appeal, your financial aid will be canceled for future terms and you will not be able to appeal again. Your financial aid for the following term may be delayed until grades are "Official".