Your Student Account and MyBill

About Your Student Account

UC Merced's Student Business Services (SBS) maintains students' university accounts and issues student refunds and student bills electronically. Since you will be responsible for making sure that your university bills are paid on time each term, you should monitor your student account, check your balance frequently and become familiar with the way your financial aid appears on your account. Billing statements are generated once per month and, once produced, are not edited with additional charges or payments. Your student account is updated daily and reflects current charges, payments, and waivers. If you would like to view your student account for up-to-date information, log in to view your MyBill.

Financial Aid and Your Account

Any financial aid you received that is administered by the Office of Financial Aid and Scholarships (e.g., scholarships, grants, and loans) will appear on your account and will be applied directly to your institutional charges. Financial aid disbursements will appear as a credit on your UC Merced student account no sooner than 10 days prior to the beginning of the first day for the term and will apply towards any outstanding eligible charges such as tuition, fees*, and on-campus housing, if applicable.

  • Some types of aid may only be used for certain types of charges (e.g., Cal grant funds can only go towards tuition and fees). This may mean that you have charges remaining on your account, even if you have received a refund. You are responsible for making payments to your account if a balance is still owed, even after you have received a financial aid refund (also see Authorization of Title IV Aid).
  • Financial aid refund checks are disbursed after your fees* and any other eligible charges on your UC Merced student billing account are paid. Any remaining financial aid will be refunded to you. Generally, if financial aid has disbursed into your student account and a credit is created, you can expect to receive a refund within five to seven business days. Refund checks are available for pick up at the Cashier's Office or directly deposited via Electronic Funds Transfer (EFT) into your personal bank account if you signed up for the EFT with SBS.
  • Expenses such as books, which are included in your estimated financial aid budget, do not appear on your account statement. They are an indirect cost. You can use the funds received in a refund to help pay these costs.
  • Federal Direct Loan (Subsidized, Unsubsidized and PLUS) payments applied to your account will be lower than the amounts listed on your award notice because the origination fees are deducted. See the loans page under the Terms and Conditions section for details.
  • Federal Work-Study funds do not appear on your account statement as it is not an award that is paid up front towards your bill. Work-Study gives you the opportunity to apply for a work study job, and if hired, you earn the award by working and receiving paychecks which you can use as living expenses throughout the semester.
  • If you have a private scholarship and the scholarship check was sent to you, see our instructions on where and how to submit it to ensure that it is applied to your account.

Paying Your MyBill

Payment for each term's charges is due on the date specified in the bill. Please note that you are responsible for paying any balance on your account by the due date in order to avoid receiving a $50 late fee and having a hold put on your student account. (A hold on your student account prohibits the release of transcripts, future registration and the issuance of a diploma.)  

Graduate Student Payment Information

SBS accepts payments online (MyBill), by mail and in person. The SBS website also provides information about how to make a payment and acceptable payment methods.

Payment Alternatives

If you anticipate that you will have difficulty paying for a whole term's charges at once, you may want to consider one of the following options:

More Information

*The tuition, fees, and charges posted here are estimates based on currently approved amounts. These figures may not be final. Actual tuition, fees, and charges are subject to change by the Regents of the University of California and could be affected by State funding reductions. Accordingly, final approved levels (and thus a student’s final balance due) may differ from the amounts shown.