Withdrawing and Your Financial Aid

If circumstances require you to consider withdrawing from classes, contact your academic advisor and then Office of Financial Aid and Scholarships (OFAS) before withdrawing, to make sure you understand the financial and academic consequences of your decision. The OFAS will explain the policies described on this page and how they will apply to your situation.

On This Page

Tuition Refund Policy

The university has a tuition refund policy that stipulates the amount of tuition and fees that are refunded to a student who withdraws from all classes during a term. UC Merced's Fee Refund Schedule will determine your eligibility for a refund of any portion of your registration fees and non-resident tuition.

Students must immediately notify the Office of the Registrar that they are withdrawing by following specific withdrawal procedures posted by the Office of the Registrar. The effective date for determining a refund of fees is calculated by Office of The Registrar. For more information about Leaving UC Merced. [top]

Return of Federal (Title IV) Financial Aid

The federal government mandates that students who withdraw from all classes may only keep the federal financial aid (i.e., Title IV funds) they have "earned" up to the time of withdrawal. Title IV funds that have been disbursed in excess of the earned amount must be returned by the university to the federal government. Thus, the student could owe funds to the university. The R2T4 Guide will assist in how we calculate your financial aid.

The OFAS will notify and provide instructions to students who are required to return funds to the government and or scholarship agency.

If you are considering withdrawing from classes, remember to contact your academic advisor and OFAS before you do so. Meeting with a financial aid advisor will help you understand how withdrawing will affect your situation. [top]

Allocation of Returned Federal Funds

The OFAS will identify recipients who have withdrawn from the university and determine which students fall under the federal guidelines for Return of Title IV aid. Title IV Funds refers to the Federal Student Aid programs authorized under the Higher Education Act of 1965 (as amended). Federal, state and institutional aid will be considered in the Return to Title IV calculation. [top]

Funds that are returned to the federal government are used to reimburse the individual federal programs from which a student has received the aid. Financial aid returned (by the university and/or the student or parent) must be allocated, in the following order, up to the net amount disbursed from each source:

  1. Federal Stafford Unsubsidized Direct Loan
  2. Federal Stafford Subsidized Direct Loan
  3. Federal Direct PLUS (Parent) Loan or Grad PLUS Loan
  4. Federal Pell Grant

Funds that are considered non-federal are used to reimburse the individual programs from which a student has received the aid. Financial aid returned (by the university and/or the student or parent) must be allocated, in the following order, up to the net amount disbursed from each source. [top]

  1. Cal Grants
  2. Institutional Aid